Executive Assistant

Executive Assistant will work directly with the Partners and will be responsible for performing a number of administrative duties.  The Ideal Candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.  Ultimately, this role will contribute to the efficiency of our business by providing personalized and timely support.

Specific responsibilities include but are not limited to:

§ Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments

§ Answer and screen calls to forward to the appropriate person to resolve request

§ Schedule client meetings, logistics and order food or beverages if needed

§ Ensure the Partner is prepared to provide personalized touch to clients

§ Greet visitors

§ Work with the Engagement Department to manage business related after hours events

§ Open, sort, and distribute correspondence, including email, faxes, USPS mail and overnight deliveries

§ Read and analyze submissions, letters, agendas, memos and determining significance and route to appropriate personnel in a timely and efficient manner

§ Prepare reports, collect and analyze information; prepare presentations

§ Assist the Partners creation of case in the Client Management System (CRM)

§ Track and maintain Partners licensing and continuing education requirements

§ Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary

§ Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions

§ Coordinate finances, assist with budget preparation and quarterly tax payments for State and Federal.

§ Prepare executive responses to routine memos, letters, or correspondence

§ Provide support to other departments when required. Delegate tasks and responsibilities to other staff members when appropriate

Skills:

§ Ability to work in a fast-paced environment

§ Strong client focus, excellent listening skills and attention to detail

§ Ability to be flexible and open-minded

§ Ability to work effectively with people at all levels

§ Ability to prioritize and organize

§ Team oriented

Minimum Requirements:

§ 3+ years executive assistance

§ Advanced MS Office experience

Education:

• Bachelor’s (Preferred)

Work Location:

• One location

This Company Describes Its Culture as:

• Outcome-oriented — results-focused with strong performance culture
• Stable — traditional, stable, strong processes
• People-oriented — supportive and fairness-focused